Guide

How to Track Contractor Hours

Track contractor hours clearly for invoices, approvals, and project cost review.

What to capture

Record the date, work block, project or task, break time if relevant, and total billable hours.

Convert hours and minutes into decimal hours before multiplying by an hourly rate.

Summaries should be easy for both contractor and client to review.

Calculate total work hours from one or more shifts, including unpaid break time and overnight shifts.

Convert hours and minutes into decimal hours for payroll, invoices, spreadsheets, and timesheets.

Calculate daily and weekly time card totals from clock-in time, clock-out time, breaks, hourly rate, and overtime threshold.

Should contractors track breaks?

If breaks affect billable time, they should be visible in the record.

Can contractor time use a time card?

Yes, if both parties agree on the format.